Recent MyGradeBook Upgrades That Affected Teachers
The version numbers listed below and the version numbers shown at the bottom of every screen after you log in are only for reference. MyGradeBook is a web-based product and you are always using the latest version.

Version 11.3 - March 7, 2010
  • Teachers now have access to a new report named Category Grades which displays students down a column on the left, categories across the top, each students grades and percentages in each category, each students overall grade and percentage in the selected grading period or date range, and class averages for each column.
  • Account Consolidation - If you have a teacher account and a group manager account using the same email address, you will be guided through consolidating your passwords. Once your accounts have been consolidated, any changes to your email address, password, or unlock password made in either account automatically affects the other account.
  • Teachers who are in integrated groups will no longer see action buttons in the Finalize Grades screen for custom grading periods they have created.
  • Class start and end dates have been added to the Class drop down to make it easier for teachers to figure out which class to select when they have multiple classes with exactly the same name.
  • Group Managers can now update grading periods in group controlled sections without overwriting teacher defined grading periods and teacher defined weights. The Update Sections button in the Group Manager Grading Periods screen now shows options for updating the existing grading period information without removing teacher defined grading periods and teacher defined weights.
  • Group Managers can now easily undo all of the grade finalizations that teachers have done in a grading period by clicking a new button named undo finalization in Download Grades screen. The undo finalization button is useful for groups that download grades more often than the official grading periods they have defined. For example, some groups create custom "Eligibility" or "Intervention" reports of students that are getting low grades on a weekly basis and they have their teachers finalize grades every Friday instead of just at the end of the official grading periods the group has defined. The general process for the aforementioned groups is:
    1. The group manager runs the Finalization report to make sure every teacher finalizes. Many groups do this every Friday.
    2. Once every teacher finalizes, the group manager uses the Download Grades screen to get a file with all of the latest grades.
    3. The group manager uses a spreadsheet program, report generator, or some other tool to read the file and create custom reports.
    4. The group manager clicks the undo finalization button so that the teachers do not have to remember to do it themselves and so an accurate Finalization report can be run the next time the group needs a custom report or the end of the grading period is reached.


Version 11.2 - December 1, 2009
  • The student/parent home tab now has a system message box similar to what the teachers and group managers see.
     
  • Change to emails sent on behalf of teachers and group managers - What is changing?
    During the first 10+ years of MyGradeBook's existence, we have sent/spoofed email addresses on behalf of teachers and group managers when they used screen like the Grades Updated screen. People such as students and parents that received these emails would see the teachers or group managers email address as the "from" address. We are no longer going to spoof these email addresses for you.

    Instead of spoofing the email addresses, we will now use one of the following as the "from" email address:
    • teacher@mygradebook.com
    • group_manager@mygradebook.com
    • colleague@mygradebook.com

    The change affects the emails sent from the following screens:
    • Teacher's Share Quiz screen
    • Teacher's Daily Attendance, Weekly Attendance, and Seating Chart. The teacher@mygradebook.com is used when a teacher records an attendance event that results in an automatic email and clicks the "send email" button.
    • Teachers's Communicate screen
    • Teacher's Send Grades Updated Email screen
    • Teacher's New Quiz Email screen
    • Group Manager's Teacher Invite screen
    • Group Manager's Licenses Used screen when a teacher's license is revoked.
    • Group Manager's Finalization report when the group manager sends emails to all teachers that have not finalized grade. This report is only available to groups that are using District Integration to create class rosters, maintain class rosters, download grades, etc.

    When a person receives these emails from you, they will still be able to just click the "reply" button in their email client and your address will be automatically filled in instead of the "@mygradebook.com" email address. In addition, any delivery failures will still come back to the originator instead of the "@mygradebook.com" email address. Finally, each email sent on your behalf using one of the "@mygradebook.com" email addresses will contain a brief introduction at the top of the message indicating the message was sent on your behalf.

    Why has this change been made?
    Things have changed in the last year or so as more schools and districts implement SPF (Sender Policy Framework) tools on their email servers to prevent spoofing. Thus, spoofed emails that we were sending on behalf of teachers and group managers to email servers that had implemented SPF were being blocked. Now that we no longer spoof email addresses on your behalf, we can be sure that the emails will not be blocked due to your email administrator implementing SPF.


Version 11.1 - October 30, 2009
  • Output Reports In PDF Format - Teachers, students, parents, and group managers can now output reports in PDF format. When you load a report page and hold your mouse over the the "Print" link near the top of the screen, you will see at least two printing options with one of them being for PDF output and the other for HTML output. HTML format is the way MyGradeBook reports have always been printed but many people prefer PDF format because it provides additional controls over the printing.


Version 11 - June 28, 2009
  • Extra Credit Assignments - Teachers can now flag assignments as extra credit. You and the students and parents in your classes will see a clickable ♦ symbol in various screens and reports when an assignment has been flagged as extra credit.

    The ability to flag assignments as extra credit replaces the less effective method of defining an extra credit category. Existing categories that have the extra credit flag will be retained as they are. As of version 11, the extra credit flag can not be applied to any new categories or any existing categories that do not already have it.

    Extra credit assignments increase the number of points that a student earns in a category. Extra credit assignments do NOT increase the number of points possible in a category.

    Take as an example a Homework category in which a student has 80 points out of 100 possible points. A teacher can add an extra credit assignment worth 5 points. If the teacher gives the student a score of 4 points on this extra credit assignment, the student will now have 84 points out of 100 possible points in the Homework category.
     
  • Specify Decimal Places - A new preference in the My Account screen lets you specify 2, 3, or 4 as the number of decimal places to show when computed percentages are displayed in reports and screens.
     
  • Rounding - The results of the grading engine calculations are no longer rounded up when they are displayed in reports and screens. The grading engine calculations are and always have been computed to four decimal places and we are no longer reducing the perceived accuracy of those calculations when displaying them.

    Example: A class has a grading scale in which a "B+" requires a minimum percentage of 87 and an "A-" requires a minimum percentage of 90. The teacher is viewing two decimal points. The grading engine computes a grade percentage of 89.9999 for a student. As of version 11, you will see 89.99 in the screens and reports instead of the 90.00 you have seen in prior versions. The students letter grade in the aforementioned scenario is and always has been "B+" because the full four decimal places computed by the grading engine has always been used when comparing the percentage against the class grading scale.
     
  • Add up to 30 students at a time - The student screen now lets you add up to 30 students at a time. In addition, the student screen is now using faster auto save reminder code so it should load noticeably faster when lots students are shown on older computers.
     
  • Default Scoring Screen - You can use the My Account Preferences section to specify a different scoring screen to display by default when the Scores tab is clicked.
     
  • Class Screen Modified - The deprecated Classroom Website and Classroom Announcement fields have been permanently removed. The Post Message & Links screen listed in the Communicate tab provides replacement functionality for the two fields that were removed from the Class screen.
     
  • Scores By Assignment - The Scores By Assignment screen now has a grading period drop down which restricts the list of assignments shown in the assignment drop down. In addition, each students current overall grade and percentage is shown to the right of the score the student has earned. Finally, if you are viewing a specific grading period, each students current grade and percentage in the selected grading period is shown to the right of the overall grade information.
     
  • Scores By Student - The Scores By Student screen now has a grading period drop down which restricts the list of assignment scores shown. If you are viewing a specific grading period, the students current grade and percentage in the selected grading period is shown in the information box above the buttons.
     
  • Assignment Copying - The screen that shows a list of a potential classes to receive copies of the assignment(s) you are copying has been modified to list all classes that are active or ended less than 45 days ago. Prior to version 11, you were only shown the currently active classes.
     
  • All Scores (Compacted) removed - The All Scores (Compacted) report has been removed because very few people used it and those that did use seemed to be primarily interested in having a copy of all their data at a point in time. If you miss the All Scores (Compacted) report, you might want to consider running the Student Summary report with the all students option checked and then use your browsers File-->Save As abilities to retain copies of your data at a point in time. You might also find the Export screen under the Toolkit tab to be useful.
     
  • Copy Grading Scale - If you have more than one class that uses the same grading scale and you need to modify the grading scale, you can modify one of the classes and then copy the grading scale to all of the other classes that should use it.
     
  • Student/Parent Grading Summary For Each Linked Class - When students and parents login and they have more than one class linked, the home tab now shows them a summary of grading information from each of their linked classes.
     
  • New User Guide - The New Class Wizard has been renamed to New User Guide and has been enhanced to provide better guidance through the common things most teachers do when they create a new class.


Version 10.03 - May 18, 2009
  • Grading Periods Horizontal Report - The Grading Periods Horizontal Report is new and provides the overall grade and percentage received by students in each grading period in a horizontal format.
     
  • Grading Period Drop Down - Instead of trying to guess your current grading period when you login or select a different class, the system is now defaulting to the grading period slot you were using the last time you viewed a page. Make sure you remember to logoff when you are done so the system can remember your grading period selection the next time you login.
     
  • Notes for Group Managers
    • Group managers can now revoke a teacher that has integrated sections as long as the sections have ended at least 3 months ago.
    • Starting August 1st, 2009, integrated groups will be limited to 60 classes per teacher when classes are created via integration file uploads.

     

  Version 10.02 - May 1, 2009
  • Score By Percentage - Each of the scoring screens now let you enter scores by percentage as well as by points. When you type a score followed by the "%" sign, the screen will automatically convert the percentage to points for you.
     
  • Class Attendance Summary Report - An option was added to the Class Attendance Summary report to make it easier to print. The Class Attendance Summary report now has an option to show just the attendance code or the full attendance code description at the top of each column. The default is just the attendance code which lets you squeeze in more attendance codes across the printout. As with many reports, if you remember to logoff when you are done, the system will remember your preference the next time you login.
     

  Version 10.01 - April 10, 2009
  • Arrow keys in scoring screens - You can now use your arrow keys to move the cursor from field to field in the Scores By Assignment, Scores By Student, and Scores Spreadsheet screens. You can also still use your Enter, TAB, and SHIFT-TAB keys to move the cursor.
     
  • Faster Save Reminder code in scoring screens - We have implemented faster Save Reminder code in the Scores By Assignment, Scores By Student, and Scores Spreadsheet screen.
     
  • Save Reminder in Scores Spreadsheet - The Scores Spreadsheet now has Save Reminder code. Previously, the Scores Spreadsheet was the only screen in the entire system that did not have an automatic save reminder because the code was too slow to handle hundreds of score fields. Despite the significantly faster code, teachers who load hundreds of scores may still see a brief delay when they type in their first score or tab to the next field after the page loads.

    Please note that if you find that the Save Reminder code slows down your system too much, you can disable it in the preferences section of the My Account screen.
     

  Version 10 - March 8, 2009
  • Faster and easier navigation - The old tabs were replaced with new tabs that fly out when your mouse hovers over them which allows you to get to any page with a single click.
     
  • Print links moved to top - There is now a "Print" link shown in the top right area of every report instead of below the tabs. If the current screen has a print mode and print options such as "Print With Page Breaks", they will fly out when your mouse hovers over the "Print" link.
     
  • Wider pages - Pages were widened to make better use of the wider screens that most teachers are using.
     
  • Class drop down is below the tabs - The "You are working in" drop down which was above the tabs is now below the tabs and has a "Class" label instead of "You are working in".
     
  • Additional information shown to the right of some drop downs - The class, category, assignment, and student drop downs now show some quick reference information to the right of the drop down when an option is selected.
     
  • Single student screen - The two old student screens (List and Contact Info) were merged into a single screen named "Students". You can view and edit all of a students data by clicking the More link at the end of each student row. Adding a student is now done one row at a time so the screen loads faster and to reduce confusion when user errors are reported.
     
  • "Import Class" and "Import Students" links moved - "Import Class" and "Import Students" are now in the Student tab and are listed as "Import Roster" and "Import Single Student".
     
  • Class Description and Class Policies moved to separate screens - Class descriptions and policies used to be defined in the class screen but are now in separate screens which are accessed via the Class tab menu.
     
  • By default, student/parent screens no longer see the "All grading periods" option in the Grading Periods drop down - There is a new preference in the My Account screen that lets you turn on or off the display of the "All grading periods" option in the Grading Periods drop down that students and parents see when they login. By default, the "All grading periods" option in the Grading Periods drop down is not shown to parents because in most classes that use grading periods the concept of grades for "All grading periods" is irrelevant.
     
  • Logging Off Saves More Preferences
    Remembering to logoff has always been an important way to improve you security and it now has the additional benefit of making the system remember your preferences in a variety of reports and screens:
    • Student Summary Report checkboxes
    • Scores Report Vertical checkboxes, radio buttons, and assignment name cutoff
    • Overall Grades Report checkboxes
    • Start/end dates for various screens such as the scores spreadsheet
    • Low Scores report - low score cutoff and Display Default Scores checkbox.
    • Missing Scores report - checkbox for displaying your default scores.

  • New Attendance Report - The Reports tab now has a Class Attendance Details report. The Class Attendance Details report provides you with a way to list or print all of the attendance data for each student in your class in a format that takes far less space than the Attendance Details option in the Student Summary report. You can print this report with or without page breaks per student and you can specify the date range you want the report to cover.
     
  • Quiz List report removed - The Quiz List report was not very useful and it was hardly ever run so we removed it. Information in the Quiz List report was and is still available in other screens such as the "Assign To Classes" screen.
     
  • Default scoring screen preference removed - The "Default scoring screen" option is no longer displayed in the My Account preferences section because it is not very useful with the new menuing system.
     
  • Scores By Student update all link - The Scores By Student now has an "Update All" link below the "Points Earned" header. Clicking the "Update All" link will update any unscored assignments based on the value you entered in the first row. This feature was added to help you with students who are added into your class after the class has started.
     
  • Current date added to all reports - The date the report was generated is now shown in the top right corner of each report.
     
  • Assignment List report enhanced - The Assignment List report now includes any descriptions you entered in the Assignments screen. In addition, if your class uses grading periods, you can specify a single grading period or all grading periods.
     
  • Assignments Screen Grading Period Filter - If your class has grading periods, the Assignments screen will display a grading period drop down which you can use to filter the assignments you are viewing.
     
  • Overall Grades Report - Default sort used changed to student name ascending.
     
  • Quiz Taking - When students click a link to take a quiz, the quiz is now popped up in a new window that has no buttons instead of being displayed in the main window. This change was made to prevent students encounter when they accidentally or purposely clicked the refresh or back buttons in their browser.
     
  • Email Failure Notices - MyGradeBook now relays to teachers "recipient unknown" notifications from the email providers of students and parents when a message that a teacher sends cannot be delivered. This change applies to emails sent via the Daily Attendance, Weekly Attendance, Send General Email, Send Grades Updated Email, and Send New Quiz Notice Email screens.

    Teachers are not notified of email delivery failure if an email domain is mistyped, if the recipient filters the message as SPAM, or if the recipient uses an auto-reply email confirmation system.

  • BCC Yourself - Teachers can now check a box in the Send General Email, Send Grades Updated Email, and Send New Quiz Notice Email screens so they receive a copy of the email sent.
     
  • Send General Email Screen - Added a Check/Uncheck All link at the bottom of list of students and parents displayed after you pick the classes you want and click the Next button. Also included student's name in mother and father rows to reduce confusion caused by parents that have different last names.
     

 

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What People Are Saying

Teachers like the convenience of being able to work from home. Since we started using this program, homework is being turned in more regularly and grades are improving. It's great being able to communicate more directly with parents.

— Kathy Burns, Technical
Specialist, Ann Arbor Public Schools