MyGradeBook Help Menu

Administrative Viewer My Accounts Screen

The Administrative Viewer Accounts Screen allows you to manage the accounts that can permit school administrators to take attendance, receive attendance emails, login as a teacher to view their reports, and login as a student to view their screens. Administrators for whom you create accounts that can view information will be able to view information exactly as teachers and students view information, but will not be able to change any information or submit any data other than attendance data.

You can use the "Restricted to Student IDs that start with" field to restrict the Administrative Viewer to a subset of students. If you restrict the Administrative Viewer to a subset of Student IDs, the Administrative Viewer will not have access to Teacher Accounts even if the box that allows access is checked and they will not be able to take attendance even if you check the box that allows them to take attendance because they cannot access teacher accounts.

You can use the "Receives attendance emails" check box to make the user get a copy of all attendance emails sent when teachers in the group record an attendance code that has been defined as one that should result in an automated email to parents. If the Administrative Viewer is restricted to a sub set of Student IDs within the group via the "Restricted to Student IDs that start with" field, they will only receive emails for attendance events recorded for those students.

You can use the "Takes attendance" check box to let the user login as the teacher and record attendance and use the other screens in the teacher Attendance tab. In order for this option to work, you must also check the "Access: Teacher Accounts" check box. If the Administrative Viewer is restricted to a sub set of Student IDs within the group via the "Restricted to Student IDs that start with" field, the "Take Attendance" check box will have no effect because they will be unable to access teacher accounts even if the box that allows access teacher accounts is checked.

Enabling/Disabling Accounts
By default, the ability to create Administrative Viewer accounts is disabled for your group. Click the link that is provided to enable this feature and begin creating accounts. If there are no Administrative Viewer accounts associated with your group, a link is provided to disable this feature.

Creating Accounts
To create a new Administrative Viewer account, enter First Name, Last Name, Title or Position (optional), Email Address, and Password. Check the desired access to Teacher Accounts and/or Student Accounts, and click the "Save" button. You will see a message indicating that your data was saved. The new account will be listed in the Existing Accounts selection list at the top of the screen.

If you are viewing an existing account, click the "add" or "cancel" button to clear the form so that you can create a new account.

Administrators will log in using the email address and password that you enter for them. Email addresses must be unique for each MyGradeBook administrator. You will receive an error message if you submit an email address that is already being used by another account.

Editing Accounts
To edit an existing account, select an administrator's name from the Existing Accounts selection list at the top of the screen. The form fields will be populated with the selected administrator's current information. Update the fields as desired and click the "save" button. You will see a message indicating that your data was saved. Changes will not be saved until you click the save button.

Deleting Accounts
To delete an existing account, select an administrator's name from the Existing Accounts selection list at the top of the screen. The form fields will be populated with the administrator's current information. Verify that you have selected the administrator account that you intend to delete and click the "delete" button.


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