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There are two methods for updating the attendance before clicking the save button or Send Email button. The second method is generally faster to use.
Working with other weeks
By default the current week is shown. However, you can easily work on other weeks by clicking on the Previous Week or Next Week links. The links you use to switch weeks are to the left and right of the date. Use the Meeting Days screen to define the days of the week your class meets.
When you go to a different week, the screen refreshes and shows a list of all the active students in your chosen class that are active during the week you are currently viewing. The Enrollment Date and Drop Date fields in the Student screen are used to determine if a student is active as of the date you are viewing. The Start Date and End Date fields in the Class screen are used to determine if a class is active during the week you are viewing.
Sending Automatic Emails
When you click the "Send Email" button, the data on the screen is saved and automatic email notices are sent to students and parents for those attendance events you have indicated result in an email notification. You can indicate which attendance events should result in an automatic email by using the Attendance Definitions screen.
When you click the "Send Email" button and emails are sent, an informational message telling you how many emails were sent is displayed above the date. After emails for a student on a day are sent, no further emails will be sent for that student on that day. Thus, you can make additional changes to the weekly attendance and click the "Send Email" button again without worrying that duplicate emails will be sent.
Reasons why emails do not get sent
What a typical automatic email looks like
Subject: Attendance in (your class name)
This automatic email was sent to inform you of the following attendance event:
Attendance Event: (Description)
Student Name: (Students name)
Date: (Date event occurred)
Once you have displayed the correct week, click the "Delete" button to delete the attendance recorded for that day from the system. If you do not see a "Delete" button, it is because there is no attendance that has been recorded for the week you are viewing.