MyGradeBook Help Menu

Group Account Management Screen

The Group Account Management screen allows you to manage information about your group account. Ensure that information on this page is posted to your account by clicking the save button prior to moving to another screen.

Management

Topics:
District Integration
Group License Information
Payment
Group Account Manager Information
Updating Teacher Sign Up Code
School Address
Custom Header Code
Unlock Password
Internationalization Preferences

Buttons:
Save
Change Manager
Cancel

District Integration

Groups that use the District Integration capabilities of MyGradeBook will follow a different method to add teachers to the group account.

1. Creating New Teacher Accounts on MyGradeBook

Listing individuals in the Teachers file will establish a MyGradeBook account for each teacher. These teacher accounts will be associated with your group automatically.

2. Adding Teachers with Existing MyGradeBook Accounts to Your Group

Step 1: Teachers must associate their existing accounts with your group. They do this by entering your Group ID and Teacher Sign-Up code on their individual account's My Account page.

Step 2: As group manager, you will need to enter a Teacher ID for the teacher. You do this by logging in as Group Account Manager, clicking the Integration link at the top of the screen, and then clicking the link for "Teachers With No IDs". You should enter the Teacher ID number that is used in your district's information system.

When you upload the District Integration files to your group account, classes will be created in the individual teacher grade book accounts. Only the classes that are created through this District Integration method will appear in the extract of grades that you can transfer to your district's information system.


Group License Information
Each teacher in your group will need the Group ID and Teacher Sign Up Code to add to their individual account information and indicate that their subscription fee is covered by your group license. A teacher must first have or create an account. Once the teacher has an account, the group sign up information can be entered in the Payment Info section on the teacher's My Account screen.

Group ID
The Group ID is a unique identifier of your group license. Please include Group ID whenever you communicate with us about your group account.

Teacher Sign Up Code
The combination of this code with the Group ID enables a teacher to sign up as part of your group account within their My Account screen.

Licenses
When you registered for a group account, you indicated how many individual teachers would be part of your group. Pricing is calculated on a per teacher account rate. View the licenses in use on the Licenses Used Report, using the link at the top of the Group Account Management screen.

Payment
Pay by Check or Purchase Order
Use the Invoices screen to create and print an Invoice. Use the help link in the Invoices screen to find out where to send your invoice and payment.

Group Account Manager Information
Your contact information, as the Group Manager, is stored here. It is important that we be able to contact you if we have questions regarding an aspect of your account.

Your New Password and Confirm Password
If you would like to change the Password you use when you log in to Group Account Management screen, enter it into the Your New Password box and the Confirm Password box. Ensure that the New Password is posted to your account by clicking the save button before leaving the Management screen.

Unlock Password
Access to your Group Account Management screen will be locked for one hour if three consecutive unsuccessful log in attempts are made. To unlock your Group Account Management screen within that hour, you must enter the Unlock Password.

Update Teacher Sign Up Code
You may change the Teacher Sign Up Code, if you wish. After you change the Teacher Sign Up Code, any additional teachers who want to join your group will need to use the updated code.

School Address
Sharing this information with us increases the ability of our Customer Support group to answer queries from teachers in your account and to match payment of invoices with your account appropriately.

Custom Header Code
Use this section to create a header at the top of the screens that you, your teachers and their students see.

You can use the toolbar or your own HTML (Hypertext Markup Language) to improve readability. If you are creating your HTML in an editor and then "cut and pasting" the resulting HTML into the field, be sure you click the "Source" button before pasting. You should also make sure you do not include all of the HTML code from a stand alone page because it will not work correctly.

If you use hyperlinks in your HTML code, make sure you have quotes around the URL parameters so MyGradeBook can pop up new windows when they are clicked.

If you want to include graphics from other web servers, please make sure the graphics are coming from a server providing https:// (Secure Socket Layer) access. If you link to pages that are not using SSL, teachers, parents, and students in your group will be shown messages repeatedly telling them that some of the content is unsecured.

Please note that the following are some but not all of the types of activities that are not allowed your in your HTML.
· You cannot include advertisements or promotions for products.
· You cannot link to commercial sites unless it is for educational purposes.
· You cannot perform cross-site scripting.
· You cannot include disparaging remarks in a custom header.
· You cannot include obscene, illegal, or libelous material.

If you decide to use HTML, make sure that you add a space after any "<" symbols that you do not want interpreted as an HTML tag. Please note that <body>, <form>, <head>, <plaintext>, and <html> tags are automatically converted to their textual representations. If they are not converted, these tags can cause problems when you or your students try to view the pages on which they appear.

Special note about pictures and teachers that use the Internet Explorer
This issue does not affect students that are taking quizzes.. This issue only affects teachers that use the Internet Explorer when they are creating, modifying, and taking quizzes via the "Take Quiz" link in the Quiz tab menu. If you are going to include pictures in your quizzes and you use the Internet Explorer web browser, you should store your pictures on a web server that supports SSL and use https instead of http for paths to your images so you can avoid the security warnings that the Internet Explorer will show you when the main page is accessed via https but the images are not. If you must use the Internet Explorer and your school does not have a web server that supports https or will not allow you to store your images on it, you should remember to click "NO" when the Internet Explorer asks you if you if you only want to view secure images.



Once you enter a header and click save, the header changes immediately to reflect your custom header. Any users in your group, who are currently logged in, will have to log off and log in again before they can see your new header.

Buttons:

Save
The save button stores updates to the Group Account Management screen.

Change Manager
The change manager button is used when you want to let a different person who already has a teacher account take over your role as group manager. When you successfully give an existing teacher control of the group, the passwords associated with the group account are changed to the values used by the teacher and you will be automatically logged out.

Cancel
The cancel button ensures that none of the additions or changes made on the Group Account Management screen are saved.

 

INTERNATIONALIZATION PREFERENCES

Language/Country
Selecting your language/country only affects the date format.

Time Zone
Changing your time zone affects the values displayed and used for the dates and times in your account.

Changing your time zone does not affect date formatting. Use the Language/Country drop down if you want to use a different date format.

 


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