MyGradeBook Help Menu
General District Integration Information

Official Comment Download
General Options
File Format

The Official Comment Download screen lets you manually download Official Comments recorded by teachers in classes that were created via the District Integration processes.

You can access the Official Comment Download screen by clicking the Integration link, the Download link, and then Comments link. Once you click the Integration link and you have enabled District Integration, you will see several integration related links below the Integration link. When you click the "Download" link, you will see three links below the Download link and the Grades link is selected. Click the "Comment" link to access the Official Comments download screen.

In addition to manually downloading comments, you can automate your downloads.

GENERAL OPTIONS
Each Official Comment is recorded with the start date and end date of a specific class grading period. For classes that do not use grading periods, Official Comments are recorded with the start date and end date of the class itself. Files that are generated by the Official Comments Download screen include all comments that match the entries in both the Start Date and End Date fields.

You may enter the desired Start Date and End Date manually, or select a grading period from the Grading Period selection list to automatically enter its start date and end date in the corresponding fields. Note that the Grading Period selection list will only appear if your group has one or more defined Grading Periods.

After entering a Start Date and End Date, or selecting a Grading Period, click "save" to generate the download file.


FILE FORMAT
If your group would like a different file format, please send us an email or call
No phone support Monday - Friday 7 AM - 5 PM Pacific Time.

When you click the Save button, a file is generated based on the date you specified. The columns contained in the file are listed in sequence and described below.

School ID - This column is based on the text you put in the School ID field in the Integration Information Screen.

Course DID - This column contains the Course District Identifier assigned to the class. The Course DID is determined by your school/district and is visible in the teachers Class screen and printed versions of most teacher reports.

Section Code - This column contains the Section Code assigned to the section of the course the grades refer to. The Section Code is determined by your school/district and is visible in the teachers Class screen and printed versions of most teacher reports.

Student DID - This column contains the Student District Identifier of the student whose grades are listed. The Student DID is determined by your school/district and is shown as "Student DID" in the reports and screens teachers access.

Comment Date - End date of the grading period or class for which the comment was recorded.

Comment Code - This column contains the Comment code recorded for the student in the course/section on the specified date.


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