Invoices Screen

Annual Subscription Payment
Additional Licenses
Submitting Payment
Unit Price and Total Price
Discount Levels

The Invoices screen allows you to create Invoices for your annual payments using a credit card, purchase order, or personal check.

You can add licenses to your account with your regular annual payment. If you just want to add a few licenses to your account for use by teachers prior to the date of your next annual payment, use the Additional Licenses radio button.

Paying your annual subscription fee
The Payment is for: radio buttons are only available to active paid accounts. The radio buttons indicate whether you are paying your annual subscription fee or you are just adding some extra licenses for use prior to your next annual payment. By default, the Annual Subscription radio button is selected. When submitting an annual payment, the number of licenses you are paying for can be different than the number of licenses you currently own. Once your annual payment is processed, the number of licenses your group owns and your annual amount due are adjusted.

The total cost of the invoice is based on the discount level you are eligible for.

Paying for additional licenses prior to your next annual payment
This option is only available to active paid accounts. Normally, you will not use the Additional Licenses option because you can add or subtract licenses with the Annual Subscription option. If you want to add additional licenses to your account without submitting your full annual payment, select the Additional Licenses radio button. When you choose the Additional Licenses radio button and your payment is received, the number of licenses owned by your group is increased based on the number of licenses you entered in your invoice. Your annual payment date is not adjusted.

The total cost of an invoice adding additional licenses is based on the discount level your account is eligible for after the additional licenses are added multiplied by the number of days left until your next annual payment divided by 365.

Formula For Computing Unit Price When Adding To Existing Licenses
(Unit Price For The New Total Number Of Licenses) * (Days Left Until Next Annual Payment / 365)

Pay by Credit Card
If you set the Transaction Type on your invoice to "Credit Card", you will see a "Pay now by credit card" link next to the invoice number after you save the invoice. Click the "Pay now by credit card" link to go to the web site that processes MyGradeBook credit card payments.

Pay by Check or Purchase Order
If you set the Transaction Type on your invoice to "Purchase order" or "Personal check", you need to send your check to one address and the purchase order to a different address. When you click the save button, you will be able to print the invoice. Send the printed check to the first address listed below and the purchase order and invoice to the second address shown below at least two weeks before your account expires.