MyGradeBook Help Menu
Group Account Manager Report Cards
If your group is using the Integration tab or the Master Student List, you can use this screen to print report cards and download tab or csv formatted files.

Custom Header

Grading Period Title

Encompassing Grading Periods

Overall Column Header

Specific Student ID

Only Students With an ID that starts with

Include Students With No Scores

Include All or Just Active Students

Include Attendance Summary

Include Official Comments

Signature Lines

If your group is using Integration, classes and grading periods are automatically setup and maintained for your teachers. If your group is using the deprecated Master Student List functionality, your teachers will need to make sure they are populating their class rosters from your Master Student List so that their Student IDs and Class Course Numbers match. In addition, your teachers will need to ensure that they are each using same set of grading periods.

File Formats
Use the "File Format:" drop down to output the results to a HTML, TAB (Spreadsheet TAB delimited ), or CSV (Spreadsheet Comma Separated Values) file. The HTML format is useful for printing. THe TAB and CSV formats are useful if you want to create your own custom report or import the data into another system.

Classes using the Elementary Format are supported when you choose the HTML file format. However, Elementary Format is not supported in CSV and TAB delimited formats. You might also be interested in using the Download Grades screen in the Integration tab.

Grading Period Dates
Enter the start and end date of the grading period you want to report on.

Include Custom Header
If you have defined Custom Header Code in the My Account screen and you check the Include Custom Header box, your Custom Header Code will appear at the top of each Report Card.

Grading Period Title
Use the Grading Period Title field to specify what should be displayed in the space below your Custom Header code and above the Student IDs and Names. For example, you might enter something like "Semester One (9/10/2014 - 1/10/2015)" as your gradng period title. You can use HTML in the title.

Include Encompassed Grading Periods
**IMPORTANT** Choose the "No" option when you are reporting on your first grading period or when they date range you are specifying does not encompass any grading periods.

If you choose either of the two "Yes" options, the report format will change to a grid style and will include grades for each grading period that is encompassed which have a non zero weight. If the classes do not use weighted grading periods, all of the encompassed grading periods are included in the report.

If you choose to show grading period weights in the column headers, you should make sure your teachers are not using their Class Grading Period screens to adjust the weights you assigned to the grading periods.

Citizenship, Effort, and Rank are not shown when you choose the Include Encompassed Grading Periods format.

If a student has two or more classes with the same teacher and the classes are using the Elementary Format, the grades for the categories in each of the classes are combined into a single report card and the class names are not shown because the teacher name is used as the class name. Normally, schools do not put students into multiple elementary classes but some do because they have certain subjects that they want to use a different/non typical grading scale for and the Official Comments do not fit their needs.

If a student has multiple elementary format classes with different teachers, the report card will list the class titles followed by the subjects followed by th grades.

Including Encompassed Grading Periods only affects the HTML file format. If you want encompassed grading periods in tab and csv format, use the Download Grades screen in the Integration tab.

Letter grades and/or percentages for each grading period are shown based on the teacher's Class grading scale settings and the teacher's My Account general preferences setting named "Show percentages and weights to parents and students when they login".

We recommend that your classes use weighted grading periods. When a class uses weighted grading periods, encompassed grading periods that are not weighted will not be shown in the report. In the example grading period setup shown below, the grades for the "Quarter 1 Progress" and "Quarter 2 Progress" grading periods would not be in the report card when it is run the report for Semester 1 and there would be grades reported for Quarter 1, Quarter 2, and Semester 1.
   
Grading Period Title Weight Date Range Shown In Report
Quarter 1(25%)08/01/2015 - 10/01/2015Yes
Quarter 1 Progress(0%)08/01/2015 - 09/01/2015No
Quarter 2(25%)10/03/2015 - 12/29/2015Yes
Quarter 2 Progress(0%) 10/03/2015 - 11/03/2015No
Semester 1(0%)08/01/2015 - 10/01/2015Yes


Encompassed Grading Period Examples
The two Encompassed Grading Period examples below are based on classes that use weighted grading periods because we highly recommend you weight your grading periods:

Example One - The Encompassed Grading Period example below is for a student with classes that use the Secondary School Format (Middle School and High School). In this example, the teacher's My Account Preferences section indicates the teacher does NOT show percentages to students and parents when they login to the Student Parent Viewer which is why percentages are not being shown next to the letter grades. The Group Manager in this example is running the report for a date range that matches the start and end dates of the entire class and the class. The class has four grading periods named Q1, Q2, Q3, and Q4 each of which are weighted 25%. The group manager chose the option to display grading period weights in the column headers:
   
Q1 (25%)Q2 (25%)Q3 (25%)Q4 (25%)Overall
Science 101BBBBB
History 101AAABA
Art 101BBABB


Example Two - The Encompassed Grading Period example below is for a class using the Elementary Format where the teacher has opted to not show percentages and the Group Manager is running the report for a date range that matches the start and end dates of the entire class and the class has four grading periods named Q1, Q2, Q3, and Q4:
   
Q1Q2Q3Q4Overall
MathBBBBB
ReadingAAABA
SpellingBBABB


Overall Column Header
This field is typically blank. This field is only relevant when you are including Encompassing Grading Periods and want to see the Overall grade MyGradeBook always computes in addition to the grading periods they defined. Leave this field blank if you do not want to see the Overall grade MyGradeBook always computes for you in addition to the grading periods you defined. The two examples shown above have "Overall" shown in the last column header because the scenario above assumes the group did not define an Overall grading period and is therefore showing the Overall grades MyGradeBook always computes in addition to the grading periods you defined. If you enter something other than "Overall", that value will be displayed instead of "Overall" in the last column header.

Specific Student ID
You can run this report for a specific student by entering the Students ID in the Specific Student ID field.

Only Students With an ID that starts with
You can run this report for any students that have an ID that starts with the value you specify. This option is useful if you use non numeric characters to prefix IDs for groups of students.

Include Students With No Scores
If you set this value to "never", students who have received no scores will not be included in the report unless they have had their grade overriden by the teacher. You choose from one of the following three options:
  • Never
  • Always
  • If they have an Official Comment in the grading period

Include All or Just Active Students
This option lets you include either all students or only those who were enrolled as of the end of the specified grading period date range. Choose "All Students" to include all students who have been enrolled in the class at any time, regardless of their enrollment and drop dates. Choose "Active Students Only" to exclude students who dropped before the end of the grading period or enrolled after the end of the grading period.


The following options only affect the HTML File Format

Print Layout
You can choose from Portrait or Landscape. Use Landscape if you are getting extra blank pages.

Include Citizenship Grade
This box is often checked when you have Elementary class.

Include Effort Grade
This box is often checked when you have Elementary class.

Include Student Class Rank
The Include Student Class Rank option has no effect on classes using the Elementary Format. This box usually not checked for High School, Middle School, and Elementary school groups.

Include Attendance Summary
Choosing this option adds a summary of attendance information to the bottom of each students report card when the HTML output format is chosen. If no attendance has been recorded for a student in a class, nothing is shown in the report card. The attendance option does not affect the files that are created when you choose the CSV and TAB files.

Include Official Comments
Choosing this option add a list of the Official Comments made by the teachers to the bottom of each students report card when the HTML output format is chosen. If no Official Comments have been recorded for a student in a class, nothing is shown in the report card. The Official Comments option does not affect the files that are created when you choose the CSV and TAB files.

Signature Line Titles
You can change the Signature Line titles to any value you want including blank values. If you set a signature line title to a blank value, that line will not appear in the report cards.

Are you getting extra blank pages when you print?
Choose the Landscape option in the Print Layout radio button to reduce the likelihood of having an extra blank page between each student report card. If you have chosen the Landscape option and are still seeing an extra blank page between each student, you need to reduce the width of your Custom Header and/or reduce the width of your Grading Period title.





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