MyGradeBook Help Menu

Students

The Students screen is the fifth step/screen used in the 5 steps taken by most teachers when they create a new class.

The Students screen enables you to manage student names, passwords, enrollment dates, drop dates, and more within classes. Before you can begin entering information, you must add a class in the Classes tab. To switch among the classes you have created, use the "Class" drop-down menu shown just below the main navigation menu.

TOPICS
Classword

Student DID

Student Password

More

Enrollment Date and Drop Date


BUTTONS
Save

Cancel

Add

Delete

Copy

Transfer

New Passwords




Classword
Each class needs to have a unique password that is not being used by any other MyGradeBook class. If you are having difficulty finding a unique password, try adding numbers or some extra letters to the front or the end of the password you are trying to use.

The Classword and Student Password are used by students and parents when they manually log in. Classword can be set by updating the Classword field and clicking the Save button. Once you set a Classword and you have assigned Student Passwords, your students and parents will be able to login.

If you are in a group, the classes your students have may already be linked and accessible via the "Linked Class" selection box shown near the top of each screen whenever they log in to any one of their classes. In order for a class to be automatically linked for a student, the teacher must assign a password to the student and one of the following conditions must be met:

  • The group you are in is using District Integration (your class rosters are setup and maintained by your group manager).
  • Your group is not using District Integration but you have entered a Student DID for the student based on the ID assigned to the student by your school and at least one other teacher in your group has done the same thing.
If your students classes are not being automatically linked, they can still avoid having to remember multiple Classwords and Student Passwords by linking their classes to a Primary Log in ID via the My Account screen after they log in to any one of their classes. Parents with multiple students might also want to link their students classes under a single Primary Log in ID.

You can use the Grades Updated link in the Communication tab to send an email to the students and parents that contains a personalized hot link they can use to log in without having to remember their log in information.


Student Password
The Student Password and Classword are used by students and parents when they manually log in. You can automatically generate new passwords for all students that do not already have a password by clicking the New Passwords button. You can also change individual Student Passwords by clicking on the existing password, editing it, and then clicking save. Once you set a Classword and you have assigned Student Passwords, your students and parents will be able to login.

If you are in a group, the classes your students have may already be linked and accessible via the "Linked Class" selection box shown near the top of each screen whenever they log in to any one of their classes. In order for a class to be automatically linked for a student, the teacher must assign a password to the student and one of the following conditions must be met:

  • The group you are in is using District Integration (your class rosters are setup and maintained by your group manager).
  • Your group is not using District Integration but you have entered a Student DID for the student based on the ID assigned to the student by your school and at least one other teacher in your group has done the same thing.
If your students classes are not being automatically linked, they can still avoid having to remember multiple Classwords and Student Passwords by linking their classes to a Primary Log in ID via the My Account screen after they log in to any one of their classes. Parents with multiple students might also want to link their students classes under a single Primary Log in ID.

You can use the Grades Updated link in the Communication tab to send an email to the students and parents that contains a personalized hot link they can use to log in without having to remember their log in information.

More
Clicking the "More" link shown at the end of each row displays additional editable information about the student including Enrollment Date and Drop Date, home phone, grade level, gender, birthdate, plus mother and father name, work phone, and email addresses.

Enrollment Date and Drop Date
The Enrollment Date and Drop Date fields are optional and are viewable only if you click the More/Less link on the far right of the students row. Entering Enrollment and Drop dates affects the students that are displayed when you use the Show (all, active, or inactive) drop down boxes which are available in a variety of screen and reports.


Student DID (District ID assigned by your district/school)
The Student DID field is only useful if an ID number is assigned to each student by your school. In this event, entering the students' district assigned IDs can help with the following:

  • Upon logging into your class, a student will see grade information for all of his/her other classes, provided that you are in a group account, the student's other classes are taught by teachers in the same group account, the other teachers have assigned a password to the student, and the other teachers have also recorded the student's DID and used exactly the same name for the student.
  • Lets your Group Manager optionally use a "Update Passwords" screen to update all of the student passwords in your group for the teachers.
  • Using files exported from MyGradeBook with your schools student information system is easier.
  • Helps if you have two or more students with the same name.


Save Button
The save button stores the updates to the Student List. Each time you make a change to the list, you should be sure to save.


Cancel Button
The cancel button ensures that none of the additions or changes made on the Students List page are saved.


Add Button
The add button, provides blank spaces in the class roster for new students to be entered.


Delete
Click in the boxes to the left of the student's name that you want to delete. A check mark will indicate that a student name has been selected for deletion. Simply re-click the box (or click cancel) if you select a student by mistake. Once satisfied with your selections, click delete. A confirmation screen is displayed after you click delete to prevent deletion of a student by mistake.


Copy Button
The Copy button replicates the student demographics, comments, and scores for specified students from one class into another class. Scores are only replicated when each class has exactly the same categories and assignments and none of the assignments have the same name. The copy button does not alter the student drop dates in the original class.

Before you click the Copy button, you must specify which students to copy by checking the boxes next to their names. When you click the Copy button, a new window opens. From the pull-down menu, select the class which will receive a copy of the student information. Click Copy in the the new window to complete the process and then close the window.


Transfer Button
The Transfer button replicates the student demographics, comments, and scores for specified students from one class into another class. Scores are only replicated when each class has exactly the same categories and assignments and none of the assignments have the same name. The transfer button alters the student drop dates in the original class.

Before you click the Transfer button, you must specify which students to copy by checking the boxes next to their names. When you click the Transfer button, a new window opens. From the pull-down menu, select the class which will receive a copy of the student information. You may also choose the date that the transfer should take effect. Click Transfer in the new window to complete the process and then close the window.


New Passwords Button
Use the New Passwords button to have MyGradeBook generate new passwords for each student that does not have a password. MyGradeBook will create passwords with a random combination of letters and numbers. You can create your own passwords by entering a unique password for each student. When done, click Save.















































































































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